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Termsroom, the Canadian-built software where the employer and the union work from one shared bargaining and grievance record, is now available in French. Termsroom, le logiciel conçu au Canada où l’employeur et le syndicat travaillent à partir d’un même dossier de négociation et de griefs, est maintenant offert en français.

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Use cases

Where a shared record changes the work

Nine negotiations Termsroom was built for, from a collective agreement to a loan extension. Find the one that looks like yours: what it is like today, and what changes.

Find your situation

Annual plans

Bargaining and labour relations

Bought as an annual plan. The other side joins free.

Deals

Contracts, leases and real estate

Bought one at a time. Your first deal is free, then $150 for sixty days.

Or read it from your own side: Public sector employers · Government and mandate holders · Unions · Commercial real estate · Procurement

Annual plans

Bargaining and labour relations

Rounds that run for months, with a mandate to protect, a table to keep in order and a record someone may have to rely on later.

Post-secondary90 clauses · 4 months · 6 people a side

University and faculty association

Collective agreement renewal, with ratification at the end.

Today

Mandate in a private spreadsheet, priorities in a group chat, versions by email. The first hour of every session goes on working out what changed.

With Termsroom

A sealed caucus each. A shared table carrying tabled versions, open requests and an order of business both sides adopted.

Where the documents stay
University SharePoint and association storage. Neither party places documents with us.
What you have afterwards
Every version with its hash, who was sent which version, and when they acknowledged it, what was agreed and what was held over, attendance per sitting.
Read it from the employer’s side
Health2 sittings a month · mediator from the third

Health authority and nurses’ union

A mid-term dispute with a mediator, and arbitration in prospect.

Today

The mediator needs to see what was exchanged without seeing either side’s private position, and there is no clean way to give them that.

With Termsroom

The mediator is added to the shared table by one side in an observer role: present, reading, unable to change status or membership. Neither caucus is visible to them, and the audit record shows who admitted them.

Where the documents stay
Stays inside the authority tenant and the union tenant, which their retention rules require.
What you have afterwards
The exchange is already in a form an arbitrator can read: dated, attributed, hash-verified, with a session record per sitting.
Read it from the union’s side
EducationObservers on both sides

School board and support staff union

Bargaining with a board committee and a union executive watching.

Today

Visibility is solved by forwarding, so confidential material leaves the room and nobody can say where copies went.

With Termsroom

Observers read and are recorded present but cannot post, change an item or alter membership. Each side manages its own and neither sees the other’s.

Where the documents stay
Board and union storage respectively, with nothing held by us.
What you have afterwards
The record names who was sent which version and when, so a page found elsewhere can be narrowed to the people who held that version.

Deals

Contracts, leases and real estate

One agreement between two organisations: a lease, a loan extension, a purchase or a contract after an award. Each gets its own shared room for sixty days.

Real estateTwo brokerages · landlord, tenant and two law firms

A commercial lease renewal

An office tenant exercising a renewal option, with improvements to agree.

Today

Drafts travel between six people by email. Somebody comments on last week’s version, and nobody can say which points are still open without rereading the whole lease.

With Termsroom

Every draft in order with its date, who sent it and what changed. Rent, term, improvements and renewal are listed as open points, and each one agreed is recorded.

Where the documents stay
Your own storage. The other side and their advisers join free and need none of their own.
What you have afterwards
The full history of the lease, from first offer to agreed terms, kept read only for the file.
The page for leases
Commercial real estateBorrower and lender · term sheet to signed modification

A loan maturity extension

A commercial mortgage coming due that will not refinance on the old terms.

Today

Term sheets and marked-up drafts go back and forth between the borrower, its counsel, the lender’s workout team and the lender’s counsel. Weeks later, nobody can say quickly which version of the paydown was agreed.

With Termsroom

One shared room between the borrower’s side and the lender’s side. The new maturity, paydown, rate, fees and reporting are listed until agreed, and each side keeps a private room for its own advisers.

Where the documents stay
Your own storage. The lender joins free.
What you have afterwards
A dated record of the whole workout, from the first request to the agreed terms. A deal is two organisations; several lenders at once are not supported.
The page for loan workouts
Commercial real estateBuyer and seller · counsel and brokers on both sides

A property purchase, LOI to agreement

A price agreed in a letter of intent, then revisited after due diligence.

Today

The letter of intent, the drafts and the conditions travel by email. When the price changes after due diligence, each side later remembers the change differently.

With Termsroom

Every letter of intent and draft kept with its date and sender. A revised price becomes its own dated version, so the record shows what changed and when.

Where the documents stay
Your own storage. The other side joins free.
What you have afterwards
A dated record of the transaction terms, from first letter of intent to the agreed agreement. Not a data room for many bidders.
The page for purchases and sales
ProcurementContract officer, vendor and counsel

A contract after an RFP award

Finalising terms with the selected vendor before signature.

Today

Drafts go back and forth by email. Somebody reviews a superseded copy, and at the end the contract file is rebuilt from an inbox.

With Termsroom

Every draft in order and compared with the last. Each clause still under discussion is listed with its status, and your side keeps a private room for notes and approvals.

Where the documents stay
Your own storage. The vendor joins free.
What you have afterwards
A dated record of every version, who sent it and what was agreed: the part of the contract file that is usually rebuilt from email.
The page for procurement
Municipal$60m over the term · procurement policy applies

City and services contractor

Five-year contract renewal, ending in a council decision.

Today

The city cannot put its reserve position anywhere the contractor might reach, and the contractor will not put its cost model anywhere the city might. Both keep two sets of files.

With Termsroom

Positions stay in the caucus. Only what was tabled reaches the table. A request for a cost breakdown is tracked and must be answered or declined with a reason.

Where the documents stay
Each party keeps its own, under its own retention schedule.
What you have afterwards
If the award is challenged, what was disclosed and to whom is a query rather than a reconstruction from mailboxes.
CommercialLegal teams in two cities

Two companies, a master services agreement

Three rounds of redlines against a signing date both boards have been told.

Today

Redlines arrive as attachments. Somebody works from a superseded copy, and the commercial team cannot see which clauses are settled without rereading the whole document.

With Termsroom

An order of business tracks each open clause with a status both sides see, so settled clauses stop being reopened.

Where the documents stay
Each company keeps its own copies. Taking a version into your caucus records the release against the version it came from.
What you have afterwards
The path from first draft to executed agreement, with every version, recipient and change of position dated.

True of every case

Your documents stay with you

Each side connects storage it controls. Termsroom holds pointers, fingerprints and the record of who did what and when.

One record both sides can check

Every version is dated, attributed and fingerprinted, so neither side has to take the other’s word for what was sent.

A private room for each side

Your positions, notes and approvals stay in your own room. The other side sees only the shared table.

Termsroom does not negotiate, advise or sign. The checks behind these statements are on the trust page, and a customer can run them without asking us.

Try it on the agreement in front of you

Your first deal is free. Start one for a lease, a loan extension, a purchase or a contract, and invite the other side at no cost to them.

Start your free dealPricing for bargaining plans

A question? Talk to us.

Buying, a security review, a purchase order, or a question about your own situation: write to us and a person on the team will reply.

Contact ussales@termsroom.com