Designed and made in Canada · Collective bargaining software · For labour relations teams

One bargaining record both sides trust.

Proposals, versions and tentative agreements stop living in email. Each side keeps a private caucus and its own documents, both work from one shared table, and either side can check the record of what was agreed.

For public sector employers and the unions across the table. One side pays; the other joins free.

Plans from $975 a year. Single deals from $150, and your first one is free.

See what changed, on your own contract Read the stories

Two sides, three rooms, one record

Sound familiar?

Negotiators are good at negotiating. What lets them down is everything around it: the files, the versions and the record.

Which version are we on?

Drafts travel as email attachments. Sooner or later somebody arrives at the table with last week’s copy.

Whose system is this?

Every tool on the market belongs to one side. The other side is asked to take its word for what happened.

What did we actually agree?

At the end, the record is rebuilt from inboxes and notebooks, and the two sides remember it differently.

Two negotiations, start to finish

A bargaining round and a grievance. Each says what goes wrong today, how Termsroom handles it, and what you have at the end.

Collective bargaining

A city and its union renew their collective agreement

The problem

Ninety clauses, four months, six people a side. The mandate sits in a private spreadsheet, proposals go back and forth by email, and the first hour of every session is spent working out what changed.

How Termsroom handles it

Each side gets its own sealed caucus. The other side cannot see it, and neither can we.
Both sides adopt the agenda item by item, and every proposal goes on the shared table with its date and author.
Each new version is compared with the last one, clause by clause.

What you end up with

A record of what was tabled, agreed and held over, which either side can export and verify on its own computer.

What the union side gets

Grievances

A health authority and its union work through a grievance

The problem

Each side keeps its own file of the same case. Step deadlines live in a spreadsheet, and the argument at arbitration is often about whether a response was late rather than about the grievance itself.

How Termsroom handles it

The steps are set from your collective agreement, with the days each side has to respond and to advance.
Filing, serving, responding and advancing are recorded as they happen, and the due dates are calculated from those acts, never typed in.
An extension counts only when the other side agrees to it. The record holds what each side did, never who looked at what.

What you end up with

One record of when the grievance was filed, when it was answered and what was agreed about the dates, the same for both sides.

How grievances work

Every negotiation, three steps

1
Set the table
Invite the other side. Each side gets a sealed caucus, both share one table, and you agree the agenda together.
2
Exchange
Table versions from your own storage. See what changed in each one, and who has received it.
3
Prove it
Everything is kept in a log that cannot be edited, which either side can export and check without us.

Where the documents live

Neither side has to hand over its documents.

Agreements stay in storage your own organisation owns, such as a SharePoint library or an S3 compatible bucket. Termsroom keeps a pointer, a fingerprint and the record of what happened, never a copy of your text.

If Termsroom disappeared tomorrow, every agreement would still be where its owner put it.

What we store, and what we never store Storage options

Also used for

Government and mandate holders →

Central agencies that set the mandate and answer for every table.

Procurement →

Finalising a contract after an award, renewals and amendments, with a file that shows who was sent what.

Real estate →

Leases and renewals between brokerages, landlords, tenants and their lawyers, for one price per lease.

Commercial real estate →

Loan extensions and workouts, purchases from letter of intent to agreement, and leases, each between two organisations.

English and French

The site and the product work in English and in French. Termsroom compares a French version with the French version before it, reading doit, peut, 1 250,00 $ and 2,5 % the way they are written. Comparing an English version with its French counterpart is available as a custom option; ask us.

Three things Termsroom is not

Not a law firm

Summaries and classifications help you review. The document is always the authority, not our description of it.

Not a signature tool

Termsroom takes a negotiation to the point of agreement. You sign wherever you sign today.

Not where your documents live

They stay in the storage their owner controls, before, during and after.

More answers, including what is not built yet, are on the questions page.

A question? Talk to us.

Buying, a security review, a purchase order, or a question about your own situation: write to us and a person on the team will reply.

Contact ussales@termsroom.com