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Collective bargaining software · For both sides of the table

A record of the bargaining that both sides can verify.

Termsroom runs a negotiation between two organizations, from the first invitation to the final record. Each side keeps a private caucus and its own documents. Both work from one shared table and one record either side can check.

For public employers, state and city labor relations offices, unions and single agreements such as leases and procurement. One side pays; the other joins free.

Plans from $975 a year. Single deals from $150, and your first one is free.

See what changed, on a real contractRead the stories
EMPLOYER CAUCUSSealed by defaultSub-roomcounsel, one matter onlyUNION CAUCUSSealed by defaultSub-rooma working groupThe shared tableOne agenda · Every version · Both sidesONE RECORD, HASH CHAINEDeither party can export it and verify it alone
Two sides, three rooms, one record

Sound familiar?

Negotiators are good at negotiating. What lets them down is everything around it: the files, the versions and the record.

Which version are we on?

Drafts travel as email attachments. Sooner or later somebody shows up at the table with last week’s copy.

Whose system is this?

Every tool on the market belongs to one side. The other side is asked to take its word for what happened.

What did we actually agree?

When the conduct of bargaining is questioned, the record is rebuilt from inboxes and notebooks, and the two sides remember it differently.

Five negotiations, start to finish

Pick the one closest to your own work. Each says what goes wrong today, how Termsroom handles it, and what you have at the end.

Collective bargaining

A school district and its teachers’ union bargain a successor contract

The problem

Months of sessions, a bargaining team on each side, and information requests nobody can find later. If the conduct of bargaining is ever questioned, the answer depends on whose notes survived.

How Termsroom handles it

  • Each side gets its own sealed caucus. The other side cannot see it, and neither can we.
  • Information requests are asked at the table with a due date, and flagged to both sides when they are overdue.
  • An article becomes a tentative agreement only when each side has signed it off, with a name and a time on each side.

What you end up with

A record of what was proposed, requested and tentatively agreed, which either side can export and verify on its own computer.

What the union side gets
Employer caucusPrivate to this sideUnion caucusPrivate to this sideThe shared tablev1 · March 3v2 · March 17v3 · April 2Article 14 TA signed off by both sides

Grievances

A hospital system and its union work through a grievance

The problem

Each side keeps its own file of the same case. Step deadlines live in a spreadsheet, and the argument at arbitration is often about whether a response was late rather than about the grievance itself.

How Termsroom handles it

  • The steps are set from your contract, with the days each side has to respond and to advance.
  • Filing, serving, responding and advancing are recorded as they happen, and the due dates are calculated from those acts, never typed in.
  • An extension counts only when the other side agrees to it. The record holds what each side did, never who looked at what.

What you end up with

One record of when the grievance was filed, when it was answered and what was agreed about the dates, the same for both sides.

How grievances work
Step 1Step 2Step 3Filed · Oct 6Served · Oct 6Step 1 answered · Oct 15Advanced to step 2Response due Nov 3+5 days, agreedby both sides

Government

A state labor relations office oversees many tables

The problem

You set the settlement authority, but you sit at none of the tables. Whether each one stayed inside it arrives later, as a memo.

How Termsroom handles it

  • Settlement authority is recorded at the table it governs, and what was settled is recorded next to each limit.
  • Costings use the same published US payroll rates, with their sources, so a figure from one table means the same thing at another.
  • Each agency keeps its own record of its own table, ready for an auditor.

What you end up with

Whether a table stayed within its authority becomes a matter of record rather than a matter of reporting.

Written for labor relations offices
Settlement authorityTable ATable BTable CAuthority limitSettled

Commercial contracts

Two companies settle a master services agreement

The problem

Redlines arrive as attachments. Somebody reviews a superseded copy, and the commercial team cannot tell which clauses are settled without rereading the whole document.

How Termsroom handles it

  • What moved, in a sentence: clause 12.4 raises the liability cap from $2m to $5m.
  • Every change is marked substantive, cosmetic or structural, so you read the ones that matter first.
  • A list shows who received each version, including the people who have not.

What you end up with

The path from first draft to final agreement, with every version, recipient and change of position dated.

Try it on a real contract
Version 212.4 Liability cap$2mVersion 312.4 Liability cap$5mClause 12.4 raises the liability cap from $2m to $5mSubstantive

Single deals

A broker negotiates one commercial lease

The problem

One lease, a landlord, a tenant, two brokers and their attorneys. Nobody wants to buy a year of software for it, so it runs on email.

How Termsroom handles it

  • Start a deal: your first one is free, then $150 for sixty days.
  • The other side joins free and needs no storage of its own.
  • Every version carries a fingerprint, and a list shows the points still open.

What you end up with

The full history of the lease, kept read only for the file once the deal ends.

How deals work
YouOther sideJoins freeDay 1Day 60+30, +30

Every negotiation, three steps

  1. 1

    Set the table

    Invite the other side. Each side gets a sealed caucus, both share one table, and you agree the agenda together.

  2. 2

    Exchange

    Present proposals from your own storage. See what changed in each one, and who has received it.

  3. 3

    Prove it

    Everything is kept in a log that cannot be edited, which either side can export and check without us.

Where the documents live

Neither side has to hand over its documents.

Agreements stay in storage your own organization owns, such as a SharePoint library or an S3-compatible bucket. Termsroom keeps a pointer, a fingerprint and the record of what happened, never a copy of your text.

If Termsroom disappeared tomorrow, every agreement would still be where its owner put it.

What we store, and what we never storeStorage options
Your storageOwned by youfingerprintonlyTermsroom recordnever your text

Written for your side of the table

Public employers →

Cities, school districts, public universities, hospital systems and transit authorities.

State and city labor relations offices →

Offices that set settlement authority and answer for every table.

Unions →

The same product the employer uses, in your own storage, and free to join.

Procurement →

Finalizing a contract after an award, renewals and amendments, with a file that shows who was sent what.

Real estate →

Leases and renewals between brokers, landlords, tenants and their attorneys, for one price per lease.

Where things stand for US teams

Stated here so your reviewer does not have to find it out.

Where the record is held
In Canada today. A US region is planned, not built. Your documents stay in storage your own organization owns, wherever that is.
Prices
Launch prices, the same figure in US dollars as in Canadian dollars, for purchases made until October 31, 2027. Purchase orders with net 30 terms from Team up.
US payroll costing
Social Security, Medicare and federal unemployment tax, and the New York and Massachusetts unemployment rates, each with its source. Other states are added once checked.
Storage
SharePoint, OneDrive for Business and S3-compatible storage. Google Drive is built and is switched on once Google has approved the app.
Security reports
No SOC 2 report yet; the dates we are working to are on the trust page. No single sign-on yet, either.

Three things Termsroom is not

Not a law firm

Summaries and classifications help you review. The document is always the authority, not our description of it.

Not a signature tool

Termsroom takes a negotiation to the point of agreement. You sign wherever you sign today.

Not where your documents live

They stay in the storage their owner controls, before, during and after.

The details, with dates, are on the trust page and the how to buy page.

A question? Talk to us.

Buying, a security review, a purchase order, or a question about your own situation: write to us and a person on the team will reply.

Contact ussales@termsroom.com